Careers at Hexr

Executive Assistant

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Employment: Full Time

Start Date: Immediately 

Location: Somerset House, London & Remote

Salary: 35-45k

HEXR is well-known for its 3D printed, custom-fit, honeycomb cycling helmets.  In our pursuit to develop the best safety and fit technologies, we have become a fast-growing R&D organisation with expertise in engineering and design.
We are looking to hire an Executive Assistant to work alongside the CEO & CTO.  The successful candidate will be joining an exciting R&D organisation, aiding the day-to-day duties of the two founders as outlined below.


Responsibilities:

  • Diary and inbox management for the leadership team including; CEO, CTO and Head of Product
  • Acting as first point of contact for both internal and external meeting requests
  • Arranging international travel and accommodation, producing associated itineraries & organising visas, when required
  • Organising client visits; itineraries, managing events and accommodation 
  • Management of workspaces in Somerset HQ and East London Lab
  • General departmental admin including: dealing with incoming post, maintaining events schedule and filtering enquiries.
  • Organising internal events, including dinners, conferences, internal gatherings
  • Meeting and greeting visitors at all levels of seniority and making arrangements for guests
  • Non-technical onboarding of new recruits, i.e. access pass creation, handbook, etc
  • Management of administrative duties i.e. holiday, expense & HR reviewing submissions and approvals, filing, particularly for future due diligence


You bring (experience & qualifications)

  • Previous Executive Assistant experience in a fast-paced environment
  • Excellent administrative, interpersonal and  organisational skills
  • Highly computer-literate

Skillset Profile:

  • Excellent communication, with ability to be calm under pressure and manage a young team.
  • Working within a team but also able to work autonomously to get the job done.
  • Approachable, friendly manner
  • Proactive and confident in managing expectations, as and when required
  • High discretion with confidential material and information
  • Professional communication style (both verbal and written)
  • Attention to detail
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