Employment: Full Time
Start Date: Immediately
Location: Somerset House, London & Remote
HEXR is well-known for its 3D printed, custom-fit, honeycomb cycling helmets. In our pursuit to develop the best safety and fit technologies, we have become a fast-growing R&D organisation with expertise in engineering and design.
We are looking to hire an Executive Assistant to work alongside the CEO & CTO. The successful candidate will be joining an exciting R&D organisation, aiding the day-to-day duties of the two founders as outlined below.
- Diary and inbox management for the leadership team including; CEO, CTO and Head of Product
- Acting as first point of contact for both internal and external meeting requests
- Arranging international travel and accommodation, producing associated itineraries & organising visas, when required
- Organising client visits; itineraries, managing events and accommodation
- Management of workspaces in Somerset HQ and East London Lab
- General departmental admin including: dealing with incoming post, maintaining events schedule and filtering enquiries.
- Organising internal events, including dinners, conferences, internal gatherings
- Meeting and greeting visitors at all levels of seniority and making arrangements for guests
- Non-technical onboarding of new recruits, i.e. access pass creation, handbook, etc
- Management of administrative duties i.e. holiday, expense & HR reviewing submissions and approvals, filing, particularly for future due diligence
You bring (experience & qualifications)
- Previous Executive Assistant experience in a fast-paced environment
- Excellent administrative, interpersonal and organisational skills
- Highly computer-literate
- Excellent communication, with ability to be calm under pressure and manage a young team.
- Working within a team but also able to work autonomously to get the job done.
- Approachable, friendly manner
- Proactive and confident in managing expectations, as and when required
- High discretion with confidential material and information
- Professional communication style (both verbal and written)
- Attention to detail